We are looking for a reliable and detail-oriented Admin Executive – Facilities & Operations to manage end-to-end administration and facility operations during UK & Australia business hours. This role is critical to ensuring smooth office functionality, high hygiene standards, safety compliance, and a seamless employee experience during extended working hours.

Key Responsibilities:

• Take complete ownership of office facilities from 2:00 PM until formal office closure.
• Ensure uninterrupted availability of core infrastructure including power, lighting, air conditioning, and internet coordination.
• Maintain operational readiness of workstations, meeting rooms, and common areas during extended working hours.
• Supervise housekeeping staff, including pantry operations (tea/coffee service, hygiene, consumables) and office cleaning.
• Ensure washrooms and high-usage common areas meet defined hygiene and cleanliness standards.
• Monitor adherence to cleaning schedules and proactively address service gaps to ensure zero complaints.
• Coordinate with on-call vendors for maintenance, repairs, and urgent facility requirements.
• Monitor vendor service quality and escalate deviations as per the defined escalation matrix.
• Ensure vendor compliance with safety and service guidelines during extended hours.
• Act as the primary point of contact for all facility-related issues during UK & Australia overlap hours.
• Support late-working teams with seating arrangements, access management, meeting room readiness, and basic infrastructure needs.
• Ensure smooth execution of late meetings, calls, and business operations.
• Ensure compliance with workplace safety norms, security protocols, and internal audit requirements.
• Conduct periodic checks of emergency exits, fire safety equipment, and access control systems.
• Ensure secure, compliant, and documented end-of-day office closure.
• Prepare and circulate a Daily Closure & Facilities Report covering housekeeping status, pantry updates, resolved and pending issues, vendor activities, and escalations.
• Ensure proper handover to the morning Admin Executive with clear and documented updates.
• Maintain records and documentation required for audits and management reviews.

Skills & Competencies:

• Strong sense of ownership and accountability.
• Ability to work independently during extended and late working hours.
• Effective communication and coordination skills.
• Vendor management and problem-resolution capabilities.
• Basic reporting and documentation proficiency.

Qualification & Experience:

• Graduate in any discipline (preferred).
• 2–4 years of experience in Administration or Facilities Management.
• Prior experience in IT or corporate office environments is preferred.
• Exposure to shift-based or extended-hours operations is an added advantage.